Business travel isn’t for the faint of heart, especially for women who often juggle professional responsibilities, family, and societal expectations in every timezone. In an industry that’s still male-dominated, women business travelers face unique challenges. From commanding authority in boardrooms to navigating cultural sensitivities in far-flung destinations, these frequent fliers must stay organized, safe, and prepared for anything. To understand the best ways to master the art of business travel, we asked three seasoned women travelers to share their top strategies. Each of these women, hailing from different industries and backgrounds, brings her own approach to the challenges and triumphs of globetrotting for work.
Susan Henry: The Efficiency Expert
Finance Executive, London
Susan Henry has spent more than two decades jetting around the world for high-stakes financial meetings, navigating the intense demands of London’s finance industry. In her late 40s, she’s a woman with no time to waste and no tolerance for travel mishaps. Susan’s approach is all about streamlined efficiency and wardrobe coordination. Her travel aesthetic reflects her professional approach: sleek, sharp, and monochromatic. She swears by a capsule wardrobe of greys, whites, and blacks that seamlessly transitions from day to night and from airport lounge to boardroom. Every piece she packs is functional, mix-and-match, and comfortable enough for long flights, yet formal enough to exude authority in any setting.
“I don’t have time to fuss over clothes or make last-minute outfit changes,” says Susan. “By sticking to a neutral palette, I know I can get dressed in under five minutes, and everything matches. I always bring a black blazer that looks just as powerful in the boardroom as it does at a dinner event.” For shoes, she opts for low-profile leather loafers that work for both travel days and meetings. Comfort doesn’t have to mean compromise, and Susan’s wardrobe strategy means she can look polished without a second thought.
Her packing extends to her tech as well. Susan recommends organizing all documents and travel essentials in a single folder on her tablet. “I scan everything—boarding passes, hotel reservations, agendas. This way, I don’t have to fumble with paper at security checkpoints.” And for her fellow finance executives and other professionals? “Travel is unpredictable. Invest in a portable phone charger, extra laptop battery, and a sturdy carry-on that fits under the seat. With these three items, you’re ready for anything.”
Jill Anderson: The ROI Maximizer
Biotech Recruiter and Founder, New Jersey
Jill Anderson is a powerhouse in the world of biotech recruiting, running her own consultancy out of New Jersey. At 42, she’s a solo entrepreneur who maximizes every dollar and every minute she spends on the road. With her own bottom line on the line, Jill meticulously plans every detail of her trips to maximize the return on investment. “If I’m flying halfway across the country, I make sure every minute is accounted for,” says Jill. “It’s not just about showing up to meetings; it’s about making every trip pay for itself.”
Jill’s first rule? Credit card points. She uses credit cards to accumulate points for flights and hotel stays, leveraging rewards programs to cut travel costs. When she knows costs are escalating, she’ll cash in points for free nights or upgrades. Additionally, she strategically books hotels with executive lounges, turning them into makeshift offices and meeting spaces. “If I can conduct three or four meetings in a hotel lounge, I’m not only saving on coffee shop bills but also giving the impression of a larger operation. It’s about creating an image of stability and professionalism.”
As a one-woman show, Jill’s secret weapon is her digital assistant in the Philippines. “Having someone coordinate my schedule, handle email inquiries, and track travel expenses while I’m en route saves hours of my time.” Jill ensures her assistant has access to real-time information so she’s always one step ahead. “She makes sure my schedule aligns with my goals. If I’ve got a few hours between meetings, she’ll arrange an appointment with a new candidate or scout out a lunch spot with good Wi-Fi.” It’s all about maximizing time—and the ROI on every mile.
Leslie Bennett: The Safety Specialist
Global Compliance Officer, Chicago
Leslie Bennett is in her early 50s, and as a global compliance officer for a multinational corporation, she’s seen more than her fair share of challenging travel conditions. From rural factories in South America to bustling cities in the Middle East and Asia, Leslie’s travel requires vigilance, cultural sensitivity, and a strong dose of street smarts. “When you’re traveling solo to remote locations, especially as a woman, safety is paramount,” Leslie explains. Her role often entails delivering unwelcome news to suppliers, making it even more critical for her to project confidence and be mindful of security.
Her first rule? Research the destination thoroughly. “I always know the local customs and dress codes. In some countries, covering your arms or wearing neutral colors isn’t just about respect; it’s about blending in.” She also recommends learning a few phrases in the local language, which she says can open doors and make her presence more welcome. For Leslie, knowing the nearest consulate or embassy and having emergency contacts readily accessible is just as essential as her passport.
Another vital part of her travel strategy is health and wellness. Long flights, time zone changes, and unfamiliar environments can take a toll, so Leslie always packs a travel-size wellness kit with essentials like hand sanitizer, vitamins, and a small medical kit. She’s also militant about staying hydrated and avoiding alcohol on flights to prevent fatigue. “It’s hard enough to adjust to jet lag without adding dehydration or a hangover into the mix. I stick to water and electrolytes,” she advises.
When it comes to the actual work, Leslie has learned how to deliver tough messages with firmness yet tact. “A smile and a steady voice can make even the harshest news a bit easier to swallow,” she explains. Her advice to women facing challenging meetings? “Confidence is half the battle. Prepare thoroughly, walk tall, and remember that you’re there because you know what you’re doing. If you need to be tough, be tough—but be fair.”
Closing Thoughts: Mastering the Art of Business Travel
Business travel for women comes with unique challenges and incredible opportunities. Susan, Jill, and Leslie each bring their own approach to navigating a world that often expects women to balance professionalism with grace, efficiency, and assertiveness. From efficient packing strategies and meticulous scheduling to prioritizing safety and self-care, these women show that successful business travel isn’t just about where you’re going—it’s about how you get there.
For any woman looking to take on the world with confidence, these strategies are tried, tested, and true. So, whether you’re closing deals in a boardroom or conducting compliance checks in a rural factory, take a page from these savvy travelers. After all, a woman who knows how to travel well is a woman who’s ready for anything. Safe travels!
